General Terms and Conditions
General Terms and Conditions of Purchase
1. relevant conditions and scope of application
1.1 Goods or services are ordered exclusively on the basis of these Terms and Conditions of Purchase. The order confirmation always means that there is agreement with the validity of our General Terms and Conditions of Purchase; acceptance of the goods or services in the knowledge of conflicting terms and conditions does not constitute acknowledgement of conflicting terms and conditions. Our Terms and Conditions of Purchase shall apply to future orders as agreed contractual content even without express inclusion. 1.2 Deviating terms and conditions of the supplier are not binding for us, even if we have not expressly objected to them, unless they are expressly recognized by us in writing.
2nd order
2.1 Orders, their amendments and supplements as well as call-offs shall only be binding if they are placed or confirmed by us in writing. We shall be bound by our written orders for two weeks from the order date. Order confirmations that we receive after this period shall be deemed to be a new offer that requires our written acceptance. 2.2 The contract shall come into effect upon our receipt of the supplier’s written order confirmation or upon our acceptance of the delivery. If the content of the order confirmation deviates from the content of the order, the supplier must expressly and separately point out a deviating acceptance of the conclusion of the contract. In this case, a contract shall only be concluded with our written consent. 2.3 In the case of purchase on the basis of sample or analysis findings, the purchase shall only become effective if the sample is approved. The approval period shall be ten working days after receipt of the sample in the case of purchase on the basis of a sample certificate and 20 working days after receipt of the sample in the case of purchase on the basis of an analysis certificate. Saturdays are not working days in this sense. The seller must provide us with a sample that belongs to the type of goods being sold. Goods of at least medium quality are owed, unless otherwise agreed.
3. prices
The agreed prices are fixed prices. Unless otherwise agreed, they shall include delivery “free domicile” to the receiving points specified by us, including customary packaging, cartage and storage charges as well as any customs duties. The supplier shall bear the shipping costs in all cases, even if we request a special shipping method.
4th delivery
4.1 The place of performance shall be the place of receipt specified by us; shipment shall be at the supplier’s risk. In the case of delivery “free domicile” to the place of receipt specified by us, the supplier shall cover the transport insurance for us free of charge. Agreed dates and deadlines are binding; if delivery deadlines are specified, these shall commence on the date of the order. Decisive for compliance is the receipt of the goods at the named place of receipt. 4.2 If delivery is not agreed “free domicile” to the named place of receipt, the supplier must make the goods available in good time, taking into account the usual times for loading and dispatch. Delivery dates set for call-off deliveries are binding according to the same principles if the supplier does not object to them immediately. 4.3 Excess deliveries that have not been agreed shall entitle us either to accept the excess goods delivered, subject to the corresponding value date of the invoices, or to store them at the supplier’s expense until they are collected by the supplier, or to return them at the supplier’s expense. 4.4 If the supplier fails to perform within the agreed time, it shall be liable in accordance with the statutory provisions, unless otherwise provided below. In the event of a delay in delivery, we shall be entitled to withdraw from the contract or to claim damages in lieu of performance after the fruitless expiry of a reasonable period for performance. 4.5 Taking into account further claims for damages, we are entitled to demand 0.5% of the total order value for each commenced week of delay in delivery, but no more than a total of 10% of the total order value as a contractual penalty. The supplier shall notify us immediately of any expected delays in delivery or a possible failure to deliver in whole or in part, stating the reasons and the alleged duration of the delay. If we accept a delayed delivery, we may also assert the rights specified in Section
4.4 if we have not expressly reserved the right to do so when accepting the goods. 4.6 In the event of force majeure, such as war, transport or operational disruptions, labor disputes, foreign exchange hindrances or other obstacles to delivery beyond our control, we shall be entitled to withdraw from the contract in whole or in part or to demand performance at a later date without the supplier incurring any claims as a result. The assertion of such force majeure must be made in writing by us or the supplier within one week of becoming aware of the event in question. 4.7 The supplier must send a dispatch note for each individual consignment on the day of dispatch, separate from the goods and invoice. 4.8 An extended and expanded retention of title by the supplier – in particular the retention of title to the delivered goods until full payment of all claims arising from the entire business relationship – is excluded. In particular, no processing within the meaning of § 950 BGB shall take place for the supplier.
5. payment
5.1 Unless otherwise agreed, payment shall be made within 30 days net. The payment period shall not commence until the goods have been received in accordance with the contract, including proper delivery bills and invoices. 5.2 The supplier may only assign its claims or have them collected by third parties with our prior written consent. 5.3 The time of payment shall have no influence on the supplier’s warranty and the right of complaint. In the event of defective delivery, we shall be entitled to withhold payment pro rata until proper fulfillment.
6. quality assurance
The delivered goods must comply with the applicable domestic and foreign statutory provisions (e.g. Food and Feed Code) as well as the properties and quality requirements specified in the order. In particular, the limit values from the EU Maximum Residue Limits Regulation 396/2005 in the currently valid version and the EU Contaminants Regulation 1881/2006 in the currently valid version are also binding. The supplier is obliged to inform us in writing of any restrictions on the use of the delivered goods. The same applies with regard to any declaration obligations for finished goods that are produced using the delivered goods.
7. warranty
7.1 The obligation to inspect and notify defects shall commence in all cases when the delivery has been received at the destination specified in the order and proper documents (in particular dispatch note and delivery bill) are available. We are entitled to give notice of defects within 14 working days of receipt of the goods, in the case of hidden defects within 14 working days of discovery of the defect. 7.2 If defective goods are delivered, the supplier shall be obliged, at our request, to sort out the defective goods and – at our discretion – to remedy the defect or make a subsequent delivery within a reasonable period set by us. In this case, the supplier is obliged to bear all expenses necessary for this purpose. The supplier is not entitled to refuse the type of subsequent performance requested by us. If a rectification or subsequent delivery fails, is unreasonable for us or the same goods are delivered again with defects, we shall be entitled to reduce the purchase price or to withdraw from the contract, including for any unfulfilled scope of delivery. 7.3 The warranty shall end 2 years after delivery of the ordered goods. In the event of subsequent performance, the warranty period shall be extended by the duration of such subsequent performance, but shall end no later than 3 years after delivery to us. 7.4 If we have notified the supplier that we are purchasing the goods for export, the place of delivery notified for this export transaction shall be deemed the place of performance, and we shall be entitled to accept and forward the goods without inspection. All inspection and complaint periods shall only commence at the point in time at which the foreign buyer has the opportunity to inspect the goods, at the earliest upon unloading at the place of delivery. 7.5 Unless otherwise stipulated above, the warranty shall be governed by the statutory provisions. The limitation period for warranty claims shall be suspended from the date of notification of defects and shall not begin to run again until the warranty has been expressly rejected or negotiations on this have been broken off. 7.6 If goods are found to be unfit for import at the EU’s external borders as part of the mandatory import inspection of products, the goods shall be returned to the supplier at the supplier’s expense, if possible and permitted.All costs incurred up to that point shall be reimbursed immediately by the supplier on presentation of appropriate evidence in addition to the purchase price. At our request, a replacement shall be delivered within a reasonable period of time. If this is not done for reasons for which we are not responsible, we shall be entitled to make a replacement delivery and to pass on any resulting additional expenses to the supplier.
8. liability
8.1 The supplier shall indemnify us against third-party claims against us arising from manufacturer’s liability insofar as the supplier would also be directly liable. This also applies to strict liability, for example under the Product Liability Act. The supplier must maintain appropriate insurance for this indemnification. 8.2 Unless a different liability provision is made elsewhere in these terms and conditions, the supplier shall be obliged to compensate us in accordance with the following clauses 8.3 to 8.7 for any damage that we incur directly or indirectly as a result of a defective delivery, due to a breach of official safety regulations or for any other reasons attributable to the supplier: 8.3 The obligation to pay damages shall only apply if the supplier is at fault for the damage caused by it. 8.4 If claims are asserted against us on the basis of strict liability under non-mandatory foreign law vis-à-vis third parties, the supplier shall be liable to us to the extent that it would also be directly liable to the third party.The principles of § 254 BGB (contributory negligence) shall apply accordingly to the compensation of damages between us and the supplier. This shall also apply in the event of a direct claim against the supplier. 8.5 The obligation to pay compensation shall be excluded if we have effectively limited our liability towards our customer. 8.6 The supplier shall be liable for our measures to prevent damage (e.g. recall action) insofar as these measures were caused by defects in the delivered goods. § Section 254 BGB shall apply accordingly. 8.7 We shall have the right to conclude settlements with third party claimants; the supplier’s obligation to pay compensation shall remain unaffected as long as such settlements were commercially reasonable.
9. defects of title
The supplier shall be liable for defects of title, in particular due to the liability of the delivered goods with any trademark rights. He shall indemnify us and our customers against all claims arising from defects of title in the event of use of the delivered goods in accordance with this contract. The contracting parties undertake to inform each other immediately of any risks of infringement and cases of infringement.
10. use of confidential information
All information associated with our order and resulting from the course of business may only be used for deliveries to third parties with our prior written consent. They must be treated with absolute confidentiality even after the order has been executed. We also assume the same confidentiality obligation.
11. final provisions
11.1 All agreements must be made in writing. Amendments and additions to this contract, including this written form clause, must also be made in writing to be effective. The same applies to ancillary and additional agreements. Verbal agreements or assurances made by our employees shall not be binding on us. 11.2 If a contracting party ceases payment or if insolvency proceedings are instituted against its assets or judicial or extrajudicial composition proceedings are applied for, the other party shall be entitled to withdraw from the unfulfilled part of the contract. 11.3 Should any provision of this contract be or become invalid in whole or in part, the invalidity of this provision shall not affect the validity of the remaining provisions of this contract. The invalid provision shall be replaced by a legally valid provision that comes as close as legally permissible to the economic purpose of the invalid provision. The same applies to any loopholes in this contract. 11.4 The place of jurisdiction for all disputes in connection with the delivery transaction is, at our discretion, Norderstedt or the supplier’s registered office; for actions brought by the supplier, Norderstedt shall be the exclusive place of jurisdiction. Statutory regulations on exclusive jurisdiction remain unaffected. This jurisdiction agreement does not apply to customers who are not merchants. At our discretion, an arbitration court shall have jurisdiction to decide on disputes in connection with the delivery transaction. We are obliged to exercise our right of choice within two weeks of being requested to do so by the customer with regard to a specific dispute.
The right to vote can no longer be exercised after this period has expired. In this case, the ordinary court has jurisdiction. The court of arbitration called upon shall be that of the trade association responsible for the goods sold. Depending on the delivery item, this may be the Verein des Deutschen Einfuhrgroßhandels von Harz, Turpentinöl und Lackrohstoffen e.V. (Harzverein), Vereinigung der am Drogen- und Chemiekalien-Groß- und Außenhandel beteiligten Firmen e.V. (Drogen- und Chemikalienverein) or the Verein zur Förderung des Hamburgischen Handels mit Kolonialwaren und getrockneten Früchten (Waren-Verein der Hamburger Börse e.V.). We are also entitled to make use of the Hamburg Friendly Arbitration and Arbitration Court through the Chamber of Commerce in Hamburg. This arbitration agreement does not apply to customers who are not merchants.